Paperless Innovations, Inc.: Actus

Paperless Innovations, with our Actus solution, has repositioned GPC utilization and funds management processes as a government-wide shared service under the auspices of Treasury Management available on the FM QSMO Marketplace. Actus is eligible for direct award under pre-competed terms on GSA MAS contract # 47QTCA24D002X utilizing SIN 518210FM (Financial Management) and 54151ECOM (Ecommerce). Our end-to-end (E2E) process optimizations are inclusive of requisitions, obligations, order and transaction processing, settlements, close-out of commitments, records management, and audit.

Agencies benefit operationally by adopting FedRAMP secured Cloud-based Government Purchase Card (GPC) processes supporting accurate and timely close-outs of commitments in their preferred financial system. Paperless Innovations, Inc. is committed to enabling GPC spend under management to improve the efficiency and accuracy of government purchase card programs as a compliant financial instrument on par with all Treasury disbursements. Actus eliminates improper payments in the GPC Program utilizing secure, best of breed practices including RPA workflow automations, intelligent digital document authentication with data validation on required forms and attachments, providing financial accuracy and reliability with real-time status of funds, automated reconciliation, and inherent internal controls enforcement.

Actus is currently in daily use by thousands of government cardholders and Approving Officials with implementations including end-to-end regulatory and compliance automation for Purchase Card Program Management, cardholders, and associated approvers, requestors, financial managers, and auditors.

As directed in OMB Memorandum A-123, Appendix B, Risk Management Guidelines for Government Purchase Card Programs, Agencies should seek cloud automation solutions enabling GPC financial management, internal controls, and prevention of improper payments in avoidance of fraud, waste, and abuse. The OMB guidance is based on 3 pillars of operational excellence: Accountability, Compliance, and Transparency.

- Accountability - Actus helps agencies paint a complete and total picture of each expense, eliminating guesswork, human error, and manual data entry tracking. Workflow automations ensure all Agency policies supporting separation of duties, improper payments reduction, and avoidance of split purchases are inherently enforced.

- Compliance - Simplified, structured data is at the heart of compliance automation ensuring adherence to Agency policies and acquisition regulations. The Actus solution streamlines and automates oversight processes while maintaining rich transactional records for instant audit reporting. Actus furthers the regulatory mission of each agency with intelligent digital document processing using AI for records authentication, validation, retention, and disposal of purchase records presented as supporting documentation by cardholders. Adoption of Actus itself satisfies and supplements Federal paperless mandate compliance as well as DATA Act, IPERA, IPERIA, Public Law 115 The Evidence Act, M-19-16 Shared Services, A-11 Preparation, Submission, and Execution of the Budget, and more.

- Transparency - Actus enables real time visibility over the status of funds in Government Purchase Card Programs, enabling Agencies to maximize GPC purchasing efficiency throughout the entire federal fiscal year. Actus presents role-specific dashboards enabling full visualization of all workflow processes, transactional data, and documents on a need-to-know, right-to-know basis. Audit automation occurs with every upload of bank transactions without requiring manual packet creation by cardholders and enables inspection of every detail of each purchase made within a selected time frame in a unified, streamlined format. Actus elevates GPC financial management to the level of any other public funds obligation, supports accounting with financial system integration